Privacy Policy
Who we are
Apache Ember is an emerging literary journal published by Apache College Press. Our website address is: https://apacheember.com.
Submissions
When submitting work for consideration, we collect the data entered for each item on the form. We use personally identifiable information (PII) such as names and email addresses during the reading, selection, and publication phases to communicate with authors and artists. The PII we collect is only what an author or artist provides on the submission form. Only the names and bios of those selected become public once the issue is published. We do not provide addresses, phone numbers, or emails to anyone outside Apache Ember staff without permission.
When providing high-level updates to the editorial board, administration, college staff, Tribal Council, possible funders, etc., we anonymize and disaggregate submission information. For example, in an update to our board we may write, "we received X total submissions for our first issue, of which Y% was poetry."
We never sell your information.
Media
If you upload images as part of your submission, avoid including embedded location data (EXIF GPS). Since selected works may be published on our website as part of the latest issue, website visitors can download and extract any location data from the images. Unless the embedded location data is critical to reading or viewing your work, remove it. This is especially important if images depict family, culturally significant sites, plants, etc.
Cookies
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
What information do we collect?
We collect a visitor’s IP address and browser user agent string to help with spam detection. If you submit work for consideration, we collect the data mentioned in that earlier section. This includes name, email, phone, address, Tribal affiliation (if applicable), bio, and other information about your submission.
If purchasing through our online shop, we request your mailing address. We never have access to your payment information, which is processed through a third-party payment processing company (WooCommerce and/or Square).
How do we use your information?
Information you provide on the submission form is anonymized and disaggregated for high-level reporting as indicated in the Submissions section above.
If your work has been selected for publication, your name and bio will be used in the print issue and may be featured on our website. We use your mailing address to send you a copy of the issue in which your work was published.
If you purchase through our online shop, we use your mailing address to send your item.
We will not sell, exchange, transfer, or give your information to any other company for any reason without your consent, other than to deliver the product or service you requested.
Who we share your data with
If submitting work for consideration, editorial staff will only use personal data to communicate during the submission, selection, and publication phases. After publication we may reach out with additional opportunities and calls for submission.
We will not share your personal data with anyone.
Anonymized data and disaggregated demographic information may be shared for the sake of data analytics as part of high-level updates to the editorial board, administration, college staff, Tribal Council, possible funders, etc.
How long we retain your data
If you have submitted work for consideration, you can request an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
A visitor’s IP address and browser user agent string may be checked through an automated spam detection service.
Your contact information
We will only share your contact information submitted through our website to parties who can answer your specific questions.
Your Consent
By using our website you consent to our privacy policy.
Changes to Our Privacy Policy
Any changes to our privacy policy will be posted on this page. Last Update: June 19, 2026.
For any questions regarding this policy, contact us at apacheember@apachecollege.org.